Closed testing

Legal

GymBuddy: Coach's Sight Privacy at a glance

Only what a program needs.

Clients use a pseudonym, need no account and can delete their data with one code. Data is stored in the EU.

Timur holds a big green padlock like a kettlebell

Draft for legal review. This text describes how GymBuddy: Coach's Sight is designed to work. The final version will be published here before the app is released.

Operator: KateThought Studio — the public developer name of an individual developer, not a separate company · Contact: gymbuddy.support@katethought.xyz

This page is a short overview. The full Privacy Policy for Coach's Sight will have two parts — one for coaches and one for clients — and will take precedence over this summary once published.

1. Who does what

  • KateThought Studio designs the questionnaire, consent, storage, program generation and deletion, and runs the service on Google Firebase.
  • The coach invites the client, decides whether to accept them, runs the program and records results.
  • For client data, KateThought Studio and the coach act as joint controllers. Google acts as a service provider.

2. Coaches: what we collect

  • Email address or Google sign-in, and the display name your clients see in the questionnaire.
  • Your gym name and its equipment.
  • Your acceptance of the disclaimer.
  • The client records you create in the app (see section 3).

3. Clients: what we collect

  • A pseudonym chosen by your coach — not your real name.
  • Questionnaire answers: age, sex, height, weight, goal, training days, experience, starting-load questions and previous working weights.
  • Optional menstrual-cycle information. This is health information; you can skip it, and if tracking is switched off it is deleted from the server straight away.
  • Your program, workouts, sets and loads, and how hard a session felt or how you recovered — recorded by your coach from what you tell them, marked as such.
  • A record of your consent: which text version you agreed to, when and in which language.

We do not collect client names, email addresses or phone numbers, photos or files, free-text answers, analytics or session recordings.

4. Where data is stored

Client data is stored in Cloud Firestore in the European Union multi-region (eur3) and processed by Cloud Functions in the EU (europe-west1). Coach sign-in uses Firebase Authentication, a global Google service. A copy of your clients' data is also kept on the coach's phone so sessions work offline.

5. How long we keep it

DataKept
Coach account, gym and equipmentWhile the account exists
Client profile, program and workout historyWhile the coach trains the client
Questionnaire the coach has not accepted or declined30 days after it was sent
Daily encrypted backupsUp to 14 days
Minimal consent trace after deletion (text version, time, language — no pseudonym or answers)Up to 14 months
Technical logs and invitation diagnostics30 days

6. Deleting data

  • Clients get a personal deletion code after sending the questionnaire. Using it deletes their data immediately, without asking the coach.
  • Coaches can delete a client from their list, or delete their whole account in the app. Deleting the account deletes all of its clients too.

See Delete data for step-by-step instructions.

7. Your rights

You can ask for a copy of your data, correction, deletion, or withdraw consent. Clients can delete everything with their code; a copy of client data can be requested by email, confirmed with the deletion code, and is provided within 5 business days. Corrections to questionnaire answers go through your coach.

8. This website and the closed-testing form

  • The website is hosted on Netlify. Netlify processes standard technical request data (such as IP address and browser type) to deliver and protect the site.
  • The closed-testing form stores your name, the email you use in Google Play, country or city, approximate number of clients, your confirmation that you have an Android phone and your optional answer. We use them only to invite you to the Coach's Sight closed test: we add your email to the testers list in Google Play Console and email you the link to join and install the test build. Google Play handles your participation in the test under Google's own privacy policy.
  • Your application is kept until the closed test ends or until you ask us to delete it. When it is deleted, we also remove your email from the Google Play testers list. Email us to be removed.
  • The site uses no cookies, analytics or advertising. Your language choice is saved in your own browser.

9. Age

Coach's Sight is for adults aged 18 or over, both coaches and clients.

10. Contact

Privacy questions and requests: gymbuddy.support@katethought.xyz.